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Annual Report of Ohio Health Insurance Business Filing Instructions

Annual Filings for the 2017 filing period (January 1, 2017 - December 31, 2017) are due by April 2, 2018

The Annual Report of Ohio Health Insurance Business is an annual health insurance report required by the Ohio Department of Insurance.  This report is due by April 1st of each year, or the first business day after if it falls on a Saturday or Sunday. The contact person will receive an annual e-mail notification that the application is available for submission (approx. 2nd week in March). 
Purpose of Report and General Instructions:​
This report provides statistical information regarding health insurance coverage on Ohio citizens.  When completing this report, report only Ohio health insurance business.  Data should reflect the reporting period of January 1, 2017 through December 31, 2017.  Read all of the information in the help file carefully before completing this report.  The “Type of Business” definitions provided are specific to this report.  Please note that only the “Types of Business” applicable to the company need to be completed, there is no need to enter zeros for other “Types of Business”.
After completing all “Types of Business” applicable to the company, there are 4 additional sections that must be completed by all companies before submitting the final report:
  • Aggregate Administrative Expense and Open Enrollment Data 
  • Company Statement
  • Health Plan Benefit Specific Information 
  • Subrogation Recoveries 
Data is validated against the Direct Earned Premium and Direct Claims Incurred reported on the company’s annual statement. All discrepancies will be displayed and require correction and re-submission or a detailed explanation of any differences. An automated e-mail confirmation will be sent to the contact person confirming that the report was submitted successfully. If an e-mail confirmation is not received, either all links have not been completed properly or the dollar amounts do not balance with the annual statement data reported by the company.

If you have questions about this required reporting, please send an email to MKD.HealthAR@insurance.ohio.gov.

Gateway Account Required:
The company's staff member(s) who will submit the filing through the Annual Report of Ohio Health Insurance Business must have an individual Gateway account with the department to do so.  If the person submitting this report already has a Gateway account, there is no need to sign up for a new one. Simply follow the instructions to request access to this application. If you have a Gateway account and already have access to this application, simply log in to the Gateway​.
Upon receipt of an electronic application for a Gateway account, the department will send a confirmation e-mail to the applicant. To finalize the account registration process, it will be necessary to access a link included within the confirmation e-mail.

Ohio Department of Insurance
50 W. Town Street, Third Floor - Suite 300
Columbus, Ohio  43215
Mike DeWine, Governor | Jillian Froment, Director
General Info: 614-644-2658 | Consumer Hotline: 800-686-1526
Fraud Hotline: 800-686-1527 | Medicare Hotline: 800-686-1578